- All paperwork MUST be filled out and turned into the Finance Coordinator two weeks before an event. If the paperwork is not in on time, you will not receive the money in time.
- If you promise to pay someone or purchase something prior to completing the paperwork, you may be responsible for covering the cost yourself.
- Paperwork brought to the PSGA office must be signed and dated by an Office Assistant before being placed in the Finance Coordinator’s mailbox. This ensures that the correct date is affixed to the paperwork.
- Check your club or organization’s mailbox a few times each week. If there are flaws in the paperwork, the form will have been returned to you with an explanation of what needs to be changed or completed.
- Checks are cut on Wednesday only. If your forms are not submitted in time, you will be forced to wait until the following Wednesday.
- Performers or lecturers should be paid the date of their performance. If the paperwork is not processed in time, you must inform them ahead of time that their check will be mailed.
- All checks are held in Alice Gullotta’s office, unless you indicate on your paperwork that the check should be mailed.
- Keep a running record of your budget! Use the enclosed “checkbook” to keep track of your spending. On every form you submit, you must write down your current balance.
- The PSGA cannot pay for alcohol, private dinners for students or faculty, senior projects, political candidates or causes, capital projects or charitable causes.
- The PSGA cannot pay for cooking food and serving it to students. If the food is undercooked and a student gets sick, we could be held liable.
- Paperwork may only be authorized by pre-designated signatories. This is your club or organization’s treasurer or president.
- All clubs, organizations, and services are required to submit both a quarterly report, and a budget for next year (2008 – 2009).
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