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Before you get started: Contact the Coordinator of Clubs, Organizations & Services (psga.cocoas@purchase.edu) to make sure your idea complies with PSGA policies.
Step 1: Hold a general interest meeting to gauge student interest.
Step 2: Get 50 signatures from Student Activity Fee-paying students who support your club. (Note: These people are not necessarily pledging to join the club, they are just supporting your right to start one.)
Step 3: Create a charter and decide who will be on your executive board (president, vice president, treasurer, and secretary) and submit it to the Coordinator of Clubs, Organizations, & Services.
Step 4: Create a budget detailing the potential costs of your Club and submit it to the Coordinator of Clubs, Organizations, & Services. Remember that you will only have $50 to start out.
Step 5: Write a proposal addressed to the Council of Clubs & Organizations and submit it to the Coordinator of Clubs, Organizations & Services.
Step 6: Present your charter, proposal and budget to the Council of Clubs & Organizations for their approval. A majority vote (greater than 50%) will be required to pass the proposal.
Download the form here
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Before you get started: Contact the Coordinator of Clubs, Organizations & Services (psga.cocoas@purchase.edu) to make sure your idea complies with PSGA policies.
Step 1: Hold a general interest meeting to gauge student interest.
Step 2: Get 150 signatures from Student Activity Fee-paying students who support your club. (Note: These people are not necessarily pledging to join the club, they are just supporting your right to start one.)
Step 3: Create a charter and decide who will be on your executive board—president, vice president, treasurer, and secretary—and submit it to the Coordinator of Clubs, Organizations, & Services.
Step 4: Create a budget detailing the potential costs of your Service and submit it to the Coordinator of Clubs, Organizations, & Services.
Step 5: Write a proposal addressed to the Student Service Board and submit it to the Coordinator of Clubs, Organizations & Services.
Step 6: Present your charter, proposal and budget to the Student Service Board for their approval. A majority vote—greater than 50%—w will be required to pass the proposal.
Step 7: Present your charter, proposal and budget to the PSGA Senate for their
approval. A majority vote—greater than 50%—will be required to pass the proposal.
Download the form here
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Join a club by attending meetings, participating in activities, and signing up for committees or responsibilities in the club. There are no official “membership” requirements. Just show up and have fun. Check out the Descriptions & Meeting Times to find out when each club meets.
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CoCOs stands for the Council of Clubs and Organizations (not to be confused with CoCOaS, the Coordinator of Clubs, Organizations, and Services, who chairs the Council. Ha!), The Council meets every other week and is composed of one delegate from each PSGA-recognized Club and Organization. They are powered to vote on giving new Clubs PSGA-recognition, and approving proposals for use of the General Fund. CoCOs meets every other Thursday at 6pm in Campus Center South.
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The Service Board is composed of one delegate from each PSGA-recognized Service. They meet every other week and are powered to endorse prospective Services to the Senate. Service Board meets every other Monday at 10pm in the PSGA office.
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Every recognized club, organization, and service within the PSGA is entitled to request a budget for each year.
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Each year, the PSGA Coordinator of Finance announces a due date for budget proposals. After proposals are turned in, the budget hearing process begins. This comprises of each club/ organization/ service that has requested a budget scheduling a hearing appointment with the Finance Committee. The Finance Coordinator will release a schedule of available appointment times. At your budget hearing appointment, members of your club/ organization/ service’s executive board come to answer questions the Finance Committee may have about their proposal, and further explain your budget request.
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The Finance Coordinator is available to assist you in your preparations/ answer questions. You can pick up a 2008 – 2009 Budget Proposal form in the PSGA office (CCN 1012) during office hours (Monday through Friday, 11:00 AM to 6:00 PM). This is a cover sheet that will walk you through what is needed for a budget proposal. Feel free to schedule a meeting with the Finance Coordinator should you need further assistance (Email: c.christian-lamb@purchase.edu OR psga.finance@purchase.edu).
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Good question! Budget decisions are made a number of factors. First and foremost, the Finance Committee must consider the total amount of funds available to be budgeted. Then, from that amount, the Committee will determine how much each group will receive.
In addition to the total available funds, the Finance Committee will also take into consideration the following:
- Current standing with CoCOs or the Service Board.
- Findings of the Finance Committee during the Quarterly Review process.
- Prospective leadership (torch-passing)
- Consistency of communication with the Coordinator of Finance throughout the year
- Past year’s budgeting results
- Attendance at events sponsored/ held by each group
- Fiscal responsibility of group during 2007 – 2008 year
- Did the group plan its activities within the parameters of their charter/ mission?
- Amount group is requesting/ detail and research of budget proposal (This is why it pays off to be as specific as possible in your request! Itemize every amount requested and what it would be spent on.)
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Once the 2008 – 2009 PSGA Budget has been approved by the PSGA Senate and the College President/ his designee. This will happen prior to both the Senate’s adjournment for the year, and the last meetings of CoCOs/ Service Board. The projected date would be sometime in the month of April.
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No. All funds awarded during the budget process are for the following academic and fiscal year (2008 – 2009). At the start of the 2008 – 2009 year, all budgets will be released following a mandatory training-of-the-treasurers of each group.
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This is an issue to be resolved by your 2008 – 2009 Executive board. There are several ways they can go about increasing your funding:
- Co-sponsoring events with other clubs/ organizations.
- You may request additional funds from the CoCOs general fund. To do this, you must submit a form to the Coordinator of Clubs, Organizations, and Services. Email psga.cocoas@purchase.edu for details!
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Well, you might recall being given a folder at the beginning of this academic year, containing treasurer-training materials (of course, you should only recall this if you are a treasurer). Included in this folder was a “checkbook” – a ledger for your group’s expenditures. By faithfully filling out this ledger, you should have an accurate list of where your group’s money went to this year. This is exactly the kind of record you should submit for your budget proposal (part one). You do not need to submit the actual checkbook if you do not want to; a reproduced version is perfectly acceptable. The main point is that your treasurer should have a record of what was spent throughout the year.
Should you have additional questions, please email them to the PSGA Coordinator of Finance at psga.finance@purchase.edu
